Administrative Assistant

Careers

Next Media, Inc – Moore, SC

This is a PART-TIME position. The hours are 7am-11am Monday-Friday.

DUTIES AND ESSENTIAL JOB FUNCTIONS

Correspondence including scope letters, proposals, general correspondence—volume can be heavy, occasionally up to 10 letters or more per day
Accounts receivable collections—assist project manager(s) in pursuing past-due accounts
Accounts payable problem invoices—resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
Set up opportunities and provide updates in SalesForce as needed
Work with project managers on project close-out, including verification that all purchase orders are complete and closed
Office supplies—maintain inventory and reorder as necessary
Order uniforms for field personnel
Petty cash maintenance and reconciliation
Preparation of entertainment expense reimbursement requests for prepaid tickets to sporting events, concerts, etc.
Filing
Cost analysis changes
Ordering plans, couriers, bid bonds, payment and performance bonds, and insurance certificates
Estimated vs. actual labor analysis
Customer service—handle phone calls from GCs, owners, and tenants as well as vendors, subcontractors, field personnel, etc.
Project transaction reports—run as needed on active and completed jobs

BASIC QUALIFICATIONS

PREFERRED QUALIFICATIONS

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

Detail oriented with strong organizational skills
Ability to prioritize work and handle multiple projects
Excellent communications skills—both written and oral
Ability to perform independently with minimum supervision
Well developed sense of judgment
Strong interpersonal skills and the ability to interact well within a large group of co-workers
Must be a self-starter, with ability to work well as part of a team and independently
Ability to use time productively, maximize efficiency, and meet challenging work goals
Ability to maintain painstaking attention to detail while completing multiple or repetitive tasks
Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines
Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance
Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others
Professional appearance and a polished image that inspires confidence and tru

Salary: $18.50 /hour

Required experience:

Required education: